Privacy Policy

1. Information We Collect

Account and Employee Information. This may include name, business email address, employee or user ID, job title, role, assigned location or market, username, authentication information, permissions, and account status.

Financial and Business Information. Because the Platform is used for financial reconciliation and internal business operations, information may include:

• Cash sales and collections; cash and bank deposits; deposit dates and amounts; business expenses and payouts
• Payroll-related business records; store and location financial information; sales and transaction information
• Reconciliation balances and discrepancies; accounting and bookkeeping records; approvals, adjustments, notes, and explanations
• Other operational or financial information entered into the Platform

Files and Documents. Authorized users may upload Excel spreadsheets, CSV files, reports, receipts, financial documents, reconciliation reports, cash reports, and other supporting business documentation.

Technical, Security, and Activity Information. The Platform may collect IP address, browser and device information, login/logout times, login attempts, account activity, pages and functions accessed, files uploaded or downloaded, records created or modified, security events, and system/audit logs.

2. How We Use Information

• Perform financial reconciliation and track cash collections and deposits
• Reconcile bank deposits and Company records and track expenses and payouts
• Maintain accounting, bookkeeping, management reports, internal controls, and audit trails
• Review and approve transactions and investigate discrepancies
• Manage user accounts and permissions and detect errors, fraud, theft, misuse, or unauthorized transactions
• Protect Company assets and information and maintain, troubleshoot, secure, and improve the Platform
• Comply with accounting, tax, employment, audit, contractual, regulatory, and legal obligations; and establish, exercise, or defend legal claims

3. Monitoring and Audit Activity

Because BaySpacetel.com is a Company business system, activity conducted through the Platform may be recorded, logged, monitored, reviewed, and audited, subject to applicable law. This may include login activity, IP addresses, financial entries, edits, approvals, imports, exports, file uploads, downloads, and other activity performed through a user's account.

Spacetel may use this information for financial controls, reconciliation, auditing, security, troubleshooting, compliance, investigations, and other legitimate business purposes. Users should not expect activity performed within the Company's business Platform to be private from Spacetel LLC, subject to applicable law.

4. Disclosure of Information

Spacetel does not intend to sell personal information collected through this internal Platform or use such information for third-party targeted advertising. Information may be made available internally to personnel with a legitimate business need, including authorized management, accounting, finance, operations, human resources, compliance, legal, and IT personnel.

Spacetel may disclose information to vendors and service providers that perform services on the Company's behalf, including hosting, software, security, database, technical support, accounting, auditing, and professional services. The Platform utilizes cloud infrastructure and services provided by Amazon Web Services (AWS).

Information may also be disclosed when reasonably necessary to comply with applicable law, legal process, governmental requests, audits or investigations; protect Company rights or property; prevent fraud or security incidents; or establish, exercise, or defend legal claims.

5. Data Security

Spacetel uses administrative, technical, and organizational measures designed to protect information maintained through the Platform from unauthorized access, use, alteration, loss, or disclosure. No internet-connected system, electronic transmission, cloud service, or electronic storage method can be guaranteed to be completely secure.

Authorized users are responsible for protecting their account credentials and promptly reporting suspected unauthorized access, compromised credentials, or security incidents.

6. Data Retention

Spacetel retains information for as long as reasonably necessary to fulfill the purposes for which it was collected and to satisfy applicable accounting, tax, employment, contractual, audit, regulatory, security, litigation, and other legal requirements. Retention periods may vary depending upon the category and purpose of the information. Information may be preserved for longer periods when reasonably necessary because of an investigation, litigation hold, dispute, audit, regulatory inquiry, or other legal obligation.

7. California Privacy Rights

Where applicable under California law, California residents may have certain rights concerning their personal information. Depending on applicable law and circumstances, these may include rights to request information concerning personal information collected about them, request correction of inaccurate information, request deletion subject to applicable exceptions, and obtain information concerning certain uses or disclosures of personal information.

Spacetel will not unlawfully discriminate or retaliate against an individual for exercising an applicable privacy right. Certain information may be retained or otherwise processed where permitted or required for employment administration, accounting, security, fraud prevention, legal compliance, internal investigations, establishment or defense of legal claims, or other lawful purposes.

8. Privacy Requests

Privacy questions or requests may be submitted to:

Spacetel LLC — Attn: Privacy / Administration
4630 W Jacquelyn Ave, Fresno, CA 93722
Email: admin@spacetelllc.com
Phone: 559-547-8393

Spacetel may take reasonable steps to verify the identity and authority of a person submitting a privacy request.

9. Changes to This Privacy Policy

Spacetel may update this Privacy Policy from time to time to reflect changes to the Platform, Company practices, technology, security requirements, or applicable law. The effective or last-updated date at the beginning of this Policy identifies the current version.